KPMG

KPMG India : Executive Assistant: Gurgaon

Posted On

June 20, 2024

Location

Gurugram, Haryana

Experience Level

KI Professional

Job Type

Full Time

Apply By

July 3, 2024

Job Description

KPMG is a global network of professional firms providing Audit, Tax and Advisory services.

KPMG in India, a professional services firm, is the Indian member firm of KPMG International Cooperative (“KPMG International.”) was established in September 1993. As members of a cohesive business unit they respond to a client service environment by leveraging the resources of a global network of firms, providing detailed knowledge of local laws, regulations, markets and competition.

Job Title: Executive Assistant

Role & Responsibilities:

Partner Support

Calendar Management
Travel Management:- Managing Partner Travel Domestic and International (bookings/ Travel Insurances/ Accommodations/ Forex/ Visa)
Expense Management - Update Expenses also adjusting the forex amount in Rekonnect
Claims:- Update claims on All Sec
Time Sheet Management:- Filling time sheet
Approvals:- Exit approval/ SAN/ EAF /CAF approval as well expenses and project management approval in system
Cab Bookings:- Local and Outstations/ Domestic as well as International
Interview Coordination:- Aligning Interviews and coordinating with prospective candidates
Billing and collection reminder mails to clients when required
Coordination with Bank relation managers for Bank statements as well as finance professionals for statements for visa purpose
Entry of all Client contacts in Partners Contact List

Project Management

Service request in summit for project WIP, expenditures, project closures, project adjustments
Creating Vendors and clients in system before project creation
Generating Requisitions / PO for all Assessors of People & Change team for their retainer ship amount and OPEs (more than 20 in a month)
Generating requisition/ PO for all Assessors for their International travels along with travel Insurances
Generating Requisitions/ PO for the client /Vendors payments
Generating EMDs requisitions and PO for Tenders
Maintaining Files and documentation relevant to practice as instructed by Partner or Project Manager

Team Support

Supporting BPS- Strategy Team/ Transport & Logistics Team in Mumbai in some of their and projects/ BPS- P&C Team in the following:-
International traveling- airfares requisitions and PO
Travel Insurance requisitions and PO
Helping in visa process and creating requisitions and Pos
Forex arrangement
Coordination in Collection of cheques from clients and Documentation
Help in Tender and Proposal submission through creating EMD and Power of Attorney sometime creating SAN
Supporting team in creating projects and dumps as and when required
Supporting team in supplier and vendor creations
Booking and coordination with Hotels Like Hyatt and Four Point for client presentations and team offsite
Coordinating/booking Meeting rooms at short notice through our home page as & when required
Coordination/ Laisioning with Finance / Rekonnect and Admin Team

Compensation

Compensation is competitive with industry standards
Details of the compensation breakup will be shared with short-listed candidates only

“KPMG India has a policy of providing equal opportunity for all applicants and employees regardless of their color, caste, religion, age, sex/gender, national origin, citizenship, sexual orientation, gender identity or expression, disability or other legally protected status. As an equal opportunity employer, KPMG is committed to fostering a culture where everyone feels welcomed and is treated fairly. If you have any reasonable accessibility or accommodation requirement that will make you more comfortable during the assessment and recruitment process, please let us know and our Talent Acquisition colleague will connect with you.”

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