Virtusa
Global Event Planner
Job Description
Responsibilities:
- Provide strategic marketing support for events within specific assigned BU(s) and/or countries to meet business goals and priorities.
- Provide full-scale event logistics support for corporate events, external client facing events, tradeshows, training sessions, town halls, roadshows, executive leadership events, virtual events, etc.
- Collaborate on the development of marketing campaigns and recommend global events that Virtusa should sponsor/host.
- Serve as the project manager for all groups involved in the event planning process – marketing, creative, communications, social media, etc. and provide guidance around internal/external Global Events SOPs, Virtusa’s compliance policies, and leadership’s expectations.
- Partner with BU marketing and stakeholders to develop marketing materials such as client invitations, brochures, signage, digital ads, email communications, etc.
- Manage budgets, food and beverage orders, audio visual orders, rooming lists, signage/displays orders, transportation requests, contract speakers or entertainers, procure promotional products, etc.
- Maintain registrations sites, communications, client meetings, mobile apps, and feedback surveys.
- Generate and present advanced post-event recaps, reporting and analytics.
- Confidently and professionally present marketing concepts and event updates on budget spend to management and leadership.
- Strive to learn and research new innovative concepts and tools to enhance event experiences.
- Create client experiential events in alignment with sales and marketing strategy and objectives.
- Maintain knowledge of industry trends and best practices to enhance meeting and event quality.
- Provide onsite support, both independently and as a team, when needed.
- Work on Global Events projects, as needed.
Experience & Qualifications:
- Bachelor’s degree in business, Marketing, Event Management, or Communications preferred.
- 5+ years of experience in Event Planning and Project Management with a B2C and B2B background.
- Experience executing multiple events of varying types in a high paced, evolving environment with short deadlines.
- Strong knowledge of the meetings industry, innovation, vendors & event technologies.
- Skilled in negotiating commercial terms for event-related contracts and work with Procurement, legal, and Insurance to ensure terms and conditions have minimal risk to Virtusa.
- Must be organized, detail-oriented, self-motivated, efficient, flexible, and able to meet deadlines.
- Strong communication skills with the ability to proactively guide strategy and implementation.
- Enjoy cross-organizational collaboration, work in a team environment, and share knowledge.
- Confident in working with and presenting information to management and executive leadership.
- Ability to use good judgement when developing creative and resourceful solutions to ensure stakeholder’s needs are met.
- Strong verbal, written, and presentation skills; writing samples required.
- Experience in using project management and collaboration tools.
- Proficient in Microsoft Office Applications (Microsoft Outlook, Word, Excel, and PowerPoint); advanced knowledge of Excel formulas and mail merges is required.
Working conditions:
- Hybrid environment (in-office and virtual)
- Travel is required.
- Early hours, weekends, nights, or holidays required may be required.
- Light physical effort required when onsite (packing, unpacking, shipping, event/exhibit install/dismantle); lift to 30lbs.
- May be required to sit or stand for extended periods of time in various conditions.
- Relocation not provided.
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