Morgan Stanley

Vice President-Expense Processor

Posted On

April 11, 2025

Location

Mumbai, Maharashtra

Experience Level

Freshers/Experienced

Job Type

Permanent

Apply By

June 18, 2025

Job Description

We’re seeking someone to join our team as Vice President In the Investment Banking division, we offer Global expertise in market analysis and in advisory and capital-raising services for corporations, institutions, and governments.

Department Profile:

Morgan Stanley is a worldwide leader in investment banking and is one of the top firms in mergers and acquisitions, underwriting of equity and equity-related transactions, corporate debt issuance, and high-yield debt financing. With professionals in 30 countries, we are consistently recognized for our performance in both traditional and innovative financing techniques, helping a wide range of clients around the world to make and execute decisions about their business strategy and financial structure.

We are looking for an Investment Banking / Capital Markets Vice President to lead our newly established Service Hub in Mumbai. The successful candidate will play a key role in providing oversight and management of reporting, analytics, and internal process support to coverage and product teams across Equity Capital Markets, Debt Capital Markets, Mergers and Acquisitions and Lending globally.

Company Profile:

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on…

What you’ll do in the role:

People Management

Lead, mentor, and develop a team of expense processors and analysts.
Manage team performance through regular feedback and performance reviews.
Foster a culture of accountability, service excellence and continuous improvement.
Plan team schedules, workloads and ensure coverage for peak periods.
Workflow and Process Management
Oversee the daily operation of expense process to ensure timely and accurate deliverables.
Monitor and manage end-to-end workflow, ensuring compliance with corporate expense policies.
Identify, implement, and track process improvements and automation opportunities.
Coordinate with regional expense managers to ensure smooth operation.
Manage and resolve escalations, exception requests and feedback from end users.
Compliance and Controls
Ensure all expense reports comply with internal policies.
Conduct audits, spot checks and reporting to minimize risks and errors.
Provide training and support to employees regarding expense policies and procedures.
Identify and escalate protentional fraud or misconduct.
Present insights and recommendations to management.
Generate reports on team performance, expense trends and policy violations.

Process Expense Reports

Act as a delegate for preparing expenses reports for employees in a timely fashion, ensuring adherence to Firm’s expense policy. Ability to use initiative to resolve issues and respond to questions.
Request and maintain delegate access for preparing employee expense reports.
Monitoring Corporate Card Charges – Consistently review employees concur account to ensure all imported corporate card charges are reconciled. Flag transactions that need receipts to the employee. Ensure all transactions are processed within 30 days.
Correlating Receipts - Ensure the data entered on to the expense reports matches the receipts provided i.e. venue name, expense type, guest count, amount event date, travel date, currency etc.
Cross Referencing –Reference previous expense reports to prevent duplicate payments.
Requesting Exception Approval – Send memo requests via email for out of policy exceptions.
Requesting Overspend Approval – Obtaining email approval for expenses that have exceeded the policy limits or approved budgets.

Invoice Processing

Receive invoices and create a payment request using in house systems in a timely fashion, ensuring adherence to Firm’s expense policy. Ability to use initiative to resolve issues and respond to questions.
Process new vendor and reactivate vendor requests, collecting all relevant information and following up with requestors.

Review and Approve Expense reports and invoices

Evaluate expense reports and invoices against the Firm’s Travel and Expense Policy for overall completeness and reasonableness of receipts attached and fiscally approve expense claims.
Actively monitor T&E activity and when suspected, identify to Manager possible fraudulent activity, suspected “exception” matters and/or non-compliance
Maintaining an expert knowledge of all Expenses policies and procedures
Check the accuracy of figures, calculations, and postings pertaining to transactions recorded by bankers Compute, classify, and record numerical data to keep financial records complete division.

What you’ll bring to the role:

9+ years of relevant work experience
Experience in managing teams
Experience collaborating with global and regional stakeholders
Flexible to work in shifts (3:30 PM – 11:30 PM IST).
Strong analytical and numerical skills and are at ease with financial data
Good communication and interpersonal skills to collaborate effectively with global teams
Agility and ability to multi-task and thrive in a fast-paced environment
Ability to manage expectations and handle high-pressure situations
Technical Skills: Microsoft Office Applications (especially Outlook for email, calendar and contacts), Excel, PowerPoint, internet and research tools.
Invoice Processing tools, Virtual Video conferencing (Zoom, WebEx, etc).

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.

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Job Description

We’re seeking someone to join our team as Vice President In the Investment Banking division, we offer Global expertise in market analysis and in advisory and capital-raising services for corporations, institutions, and governments.

Department Profile:

Company Profile:

Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on…

What you’ll do in the role:

People Management

Lead, mentor, and develop a team of expense processors and analysts.

Manage team performance through regular feedback and performance reviews.

Foster a culture of accountability, service excellence and continuous improvement.

Plan team schedules, workloads and ensure coverage for peak periods.

Workflow and Process Management

Oversee the daily operation of expense process to ensure timely and accurate deliverables.

Monitor and manage end-to-end workflow, ensuring compliance with corporate expense policies.

Identify, implement, and track process improvements and automation opportunities.

Coordinate with regional expense managers to ensure smooth operation.

Manage and resolve escalations, exception requests and feedback from end users.

Compliance and Controls

Ensure all expense reports comply with internal policies.

Conduct audits, spot checks and reporting to minimize risks and errors.

Provide training and support to employees regarding expense policies and procedures.

Identify and escalate protentional fraud or misconduct.

Present insights and recommendations to management.

Generate reports on team performance, expense trends and policy violations.

Process Expense Reports

Act as a delegate for preparing expenses reports for employees in a timely fashion, ensuring adherence to Firm’s expense policy. Ability to use initiative to resolve issues and respond to questions.

Request and maintain delegate access for preparing employee expense reports.

Monitoring Corporate Card Charges – Consistently review employees concur account to ensure all imported corporate card charges are reconciled. Flag transactions that need receipts to the employee. Ensure all transactions are processed within 30 days.

Correlating Receipts - Ensure the data entered on to the expense reports matches the receipts provided i.e. venue name, expense type, guest count, amount event date, travel date, currency etc.

Cross Referencing –Reference previous expense reports to prevent duplicate payments.

Requesting Exception Approval – Send memo requests via email for out of policy exceptions.

Requesting Overspend Approval – Obtaining email approval for expenses that have exceeded the policy limits or approved budgets.

Invoice Processing

Receive invoices and create a payment request using in house systems in a timely fashion, ensuring adherence to Firm’s expense policy. Ability to use initiative to resolve issues and respond to questions.

Process new vendor and reactivate vendor requests, collecting all relevant information and following up with requestors.

Review and Approve Expense reports and invoices

Evaluate expense reports and invoices against the Firm’s Travel and Expense Policy for overall completeness and reasonableness of receipts attached and fiscally approve expense claims.

Actively monitor T&E activity and when suspected, identify to Manager possible fraudulent activity, suspected “exception” matters and/or non-compliance

Maintaining an expert knowledge of all Expenses policies and procedures

Check the accuracy of figures, calculations, and postings pertaining to transactions recorded by bankers Compute, classify, and record numerical data to keep financial records complete division.

What you’ll bring to the role:

9+ years of relevant work experience

Experience in managing teams

Experience collaborating with global and regional stakeholders

Flexible to work in shifts (3:30 PM – 11:30 PM IST).

Strong analytical and numerical skills and are at ease with financial data

Good communication and interpersonal skills to collaborate effectively with global teams

Agility and ability to multi-task and thrive in a fast-paced environment

Ability to manage expectations and handle high-pressure situations

Technical Skills: Microsoft Office Applications (especially Outlook for email, calendar and contacts), Excel, PowerPoint, internet and research tools.

Invoice Processing tools, Virtual Video conferencing (Zoom, WebEx, etc).

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