Virtusa
Global Event Co-Ordinator
Job Description
Responsibilities:
- Provide full-scale event logistics support for corporate events, external client facing events, tradeshows, training sessions, town halls, roadshows, executive leadership events, virtual events, etc.
· Prepare marketing reports by collecting, analyzing, and summarizing relevant data.
· Keep promotional materials ready by coordinating requirements with graphics department, inventorying stock, placing orders, and verifying receipt.
- Support the event managers as and when required in executing events.
- Partner with BU marketing and stakeholders to develop marketing materials such as client invitations, brochures, signage, digital ads, email communications, etc.
- Explores opportunities to add value to job accomplishments.
- Maintain registrations sites, communications, client meetings, mobile apps, and feedback surveys.
- Generate and present advanced post-event recaps, reporting and analytics
- Confidently and professionally present marketing concepts and event updates on budget spend to management and leadership.
- Vendor management – onboard new vendors, liase with procurement and finance teams.
- Provide onsite support, both independently and as a team, when needed.
- Work on Global Events projects, as needed.
Experience & Qualifications:
- Bachelor’s degree in business, Marketing, Event Management, or Communications preferred.
- 2+ years of experience in Event Planning and Project Management with a B2C and B2B background.
- Experience executing multiple events of varying types in a high paced, evolving environment with short deadlines.
- Strong knowledge of the meetings industry, innovation, vendors & event technologies.
- Skilled in organizational skills and managing databases.
- Must be organized, detail-oriented, self-motivated, efficient, flexible, and able to meet deadlines.
- Strong communication skills with the ability to proactively guide strategy and implementation.
- Enjoy cross-organizational collaboration, work in a team environment, and share knowledge.
- Confident in working with and presenting information to management and executive leadership.
- Ability to use good judgement when developing creative and resourceful solutions to ensure stakeholder’s needs are met.
- Strong verbal, written, and presentation skills; writing samples required.
- Experience in using project management and collaboration tools.
- Proficient in Microsoft Office Applications (Microsoft Outlook, Word, Excel, and PowerPoint); advanced knowledge of Excel formulas and mail merges is required.
Working conditions:
- Hybrid environment (in-office and virtual)
- Travel is required.
- Early hours, weekends, nights, or holidays required may be required.
- Light physical effort required when onsite (packing, unpacking, shipping, event/exhibit install/dismantle); lift to 30lbs.
- May be required to sit or stand for extended periods of time in various conditions.
- Relocation not provided.
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