American Express

Administrative Assistant

Posted On

July 30, 2024

Location

Gurugram, Haryana

Experience Level

Freshers/Experienced

Job Type

Permanent

Apply By

Sept. 22, 2024

Job Description

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

How will you make an impact in this role?

This role will support 2 VPs including VP- Digital Product Management in Capabilities and VP- Global Capacity & Contact Management (GCCM) based in Gurgaon. The ideal candidate must be experienced in handling a wide range of administrative related tasks for the VPs and able to work independently. The ideal candidate will be able to effectively handle multiple priorities while maintaining attention to detail.

Responsibilities

Maintain calendar - Responsible for long- and short-term calendar administration and organizing meetings
Provide meeting support with scheduling, planning, materials, logistics, catering, etc. Act as central point and often first point of contact for internal and external customers
Provide support with staff administration such as org charts, distribution lists, etc.
Support Leadership visits
Drive colleague engagement activities (lunch/dinner/team building activities) across the Director areas of VP. Ensure team events are in sync with Expense management policies.
Book travel and hotel arrangements as needed
Manage expense process for 2 VPs
Support ad hoc projects and initiatives as needed
Shift Timing – 12:30 – 9 pm

Minimum Qualifications:

Graduate in any discipline with 3+ years of administrative experience
Detail oriented and able to maintain calendars that include complex, multi-time zone meeting requests and associated scheduling
Strong organizational and time management skills; ability to effectively handle multiple priorities at one time
Strong communication; highly collaborative and able to work in a team-based environment; able to communicate effectively with all levels of the organization
Knowledge of MS Office, including Word, Excel, PowerPoint

Preferred Qualifications

3+ years of administrative experience; VP level experience a plus
Knowledge of American Express organization and policies preferred

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

Competitive base salaries
Bonus incentives
Support for financial-well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

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